WVHIN Health Information Exchange

Welcome to the latest advancement in health care – and the opportunity to be part of it. Join physicians, hospitals, labs, health plans and others in a statewide network that:

  • Connects physicians, labs, and other health care providers – and the patients they serve
  • Saves providers time and reduces administrative costs
  • Supports quality initiatives (i.e. Meaningful Use, Patient Centered Medical Home, etc)
  • Connects directly to Public Health for required reporting
  • Is the gateway to West Virginia’s advance directive registry
  • Allows providers to send referrals electronically, eliminating the need for faxing referral forms

WVHIN’s HIE service is instrumental in securely getting patient health information to health care providers at the point of care in a matter of seconds. One connection to the WVHIN’s HIE allows providers to access information from other providers and systems connected to the HIE.

wvhin-connectivity-chart

HIE from a Systems Perspective

Disparate electronic health record (EHR) systems and other health information technology systems that cannot communicate with one another are able to share patient health information securely and seamlessly due to WVHIN’s HIE service.

wvhin-connectivity-chart-2

HIE from a Provider Workflow Perspective

One connection to WVHIN’s HIE allows providers to access needed patient health information from other providers connected to the WVHIN and perform mandatory public health reporting requirements.

Benefits to Providers

Some of the benefits providers may experience as a participant in the WVHIN’s HIE include:

Meeting Meaningful Use

WVHIN services can assist providers in meeting Meaningful Use requirements related to Public Health Reporting, such as Syndromic Surveillance and Reporting for Immunizations, and Electronic Labs for eligible professionals and eligible hospitals.

  • Summary of Care – Provide summary of care record for transitions and referrals through WVDirect
  • Patient Access – Provide online access to health information by using WVDirect to send information to a patient’s Personal Health Record (PHR)
  • Advanced Directives – Provide access to the WV e-Directive Registry

Reducing Expenses

  • Reduce development of multiple costly interfaces as one connection to WVHIN’s HIE enables you to connect with other health care providers, labs, the WV Bureau for Public Health, WV e-Directive Registry, etc.
  • Increase your potential to achieve Meaningful Use and associated incentive payments
  • Reduce operating costs associated with faxing, mailing, copying and storing paper records

Gaining Efficiencies

  • Receive notifications in near real-time when a patient has a hospital encounter
  • Receive the latest patient health information in near real time at the point of care in an ORGANIZED view that is EASY TO READ
  • Look up health information on a patient from any encounters of care with the click of a mouse
  • Receive information automatically into your Electronic Health Record (EHR) (if you choose/if your EHR is capable)
  • Electronically report required public health information to the WV Bureau for Public Health through one interface and eliminate duplicate manual data entry
  • Receive advance directive information through WV e-Directive Registry
  • Access to WVHIN’s clinical messaging solution, WVDirect

Maintaining Privacy and Security

  • WVHIN’s HIE is built to enable role-based access so only authorized individuals can view patient information on a need-to-know basis
  • Unlike paper record storage systems, WVHIN’s HIE tracks who accesses or changes information and maintains an audit log

Increasing Your Ability to Participate in Innovative Health Care Delivery Initiatives

  • Use HIE as a tool for participating in Patient Centered Medical Homes, Accountable Care Organizations and similar initiatives
  • Manage unique patient populations more efficiently and effectively

Get Connected

By becoming a member of the WVHIN’s Health Information Exchange (HIE), you can seamlessly share and access patient health information with other network providers for patient treatment purposes. Becoming a WVHIN participant is simple and easy. The WVHIN requires a Participation Agreement to be completed and submitted before the connection process begins. Once the agreement is submitted, the WVHIN staff will review and be in contact to discuss details and connection process. Also, the WVHIN can assist your organization in determining its Participant Type(s) and advise your organization on which forms must be completed. To get started, click the link below

Step 1 – Complete the WVHIN’s Readiness Assessment

This document is designed to gain high-level insight into your technical capability to connect to the WVHIN’s HIE via your electronic health record (EHR) system. The WVHIN will use this information to begin to qualify your facility for scheduling and connection design.

Please complete all sections of the form and submit the completed form to info@wvhin.org. Any incomplete forms will not be reviewed. WVHIN strongly encourages you to partner with your EHR vendor to complete the EHR Vendor Information section on page 3.

After you submit the completed form to info@wvhin.org, a WVHIN team member will contact you to discuss next steps.

Step 2 – Sign WVHIN’s Participation Agreement and Business Associate Agreement

This is a contractual agreement between the WVHIN and the provider, known as a WVHIN Participating Organization (PO). Once these two steps have been accomplished, the WVHIN will work with your Site Administrator to schedule and coordinate implementation activities.

Frequently Asked HIE Questions

The WVHIN does not currently charge ambulatory providers to connect to the HIE. However, your EHR vendor may charge an interface connection fee. Feel free to discuss this integration with your vendor if you are considering connecting to the HIE. Contact WVHIN for information regarding hospital and payer fees.

This depends on how you choose to implement the HIE. There are three implementation options that WVHIN will discuss with you.

1. WVHIN Portal – WVHIN offers Participating Organizations (PO) the option to look up patient health information within WVHIN’s Portal. Patient data viewed through the portal is not routed back to your EHR as structured data.

2. Single Sign-On (SSO) – WVHIN offers integration of the portal view as a “tab” within your electronic health record (EHR) system. Like the portal, patient information remains within the WVHIN and is not automatically saved in your EHR.

3. Standards Compliant Connection – WVHIN will route patient health information back into your EHR in the form of a Continuity of Care Document (CCD). If your EHR has the ability to, this information can be stored as a consolidated CCD or parsed and stored as separate data elements.

WVHIN offers Participating Organizations (POs) two data repository options:

1. WVHIN hosted XDS.b repository – This centralized repository hosted by the WVHIN allows POs to send copies of their patient health information to the WVHIN repository. This benefits the PO by not having to maintain a separate server to handle WVHIN query traffic. The advantage of sending data to the WVHIN repository is the ability to leverage data analytics (in the future).

2. PO hosted XDS.b repository* – This repository must be implemented by the PO and will respond to data requests from other WVHIN POs.

*Please note: Some EHR vendors may not be able to support this option.

Implementation of the WVHIN’s HIE is not only a technical project. For example, all POs are required to distribute WVHIN’s Patient Notice the first time each patient visits your organization beginning with visits 2- 4 weeks before “go live.” Additionally, POs must be knowledgeable of WVHIN’s privacy and security policies and agree to adhere to these policies. User training on the system is also an important piece of the implementation. WVHIN will work with your organization to build various implementation teams for the multiple implementation processes involved.

Yes. However, the WVHIN encourages you to share as much information as possible in order to make the HIE as data rich as possible. Remember that having information on a patient at the point of care can lead to better patient care. Please refer to the Interoperability Services Guide for more details on the types of documents that may be shared through the WVHIN. This will be discussed during implementation.

Immunization data, lab data and syndromic data are provided through the standards-based documents you will register with the WVHIN. When that information is provided to the WVHIN, the WVHIN in turn submits that information to the Public Health agencies in the HL7 format they request. Public Health will then confirm receipt with you for auditing purposes.

The WVHIN considers a Participating Organization to be “live” on the HIE when: 1) the technical connection enabling the flow of data to and from the HIE is operational; and 2) the Participating Organization’s teams have completed training as defined by the WVHIN. It is the Participating Organization’s responsibility to roll-out end user education to those accessing the HIE system.